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Tentative Event Chair list updated 01/28/04! See below for a draft list of the event chair responsibilities. About 6 weeks out from the event, the event chairs will be contacted with details. Thanks for volunteering!
BOLD only names are confirmed, italic names are subject to change!
The THSCC 2004 Autocross Schedule:
FEB 28 and 29 - Old Sanford Airport
Scott Johnson, Vincent Keene, Adam Ligon
(General Manager = Scott Johnson)
Saturday - Novice School
Sunday - Test & Tune
MAR 21 - Laurinburg Airport, NC
Shawn Whipple, OPEN SPOTS
(General Manager = Shawn Whipple)
Sunday - Points autocross #1
APR 25 - Danville Regional Airport, VA
Eric Peterson and the Peterson Fan Club
(General Manager = Scott Johnson)
Sunday - Points autocross #2
MAY 15 - Old Sanford Airport, NC
Ryan Holton, Amy Mindick
(General Manager = Patrice Bousquet)
Saturday - Points autocross #3
JUN 13 - Rockingham Dragway, NC
Mike Whitney, Chris Brown
(General Manager = Mike Whitney)
Points autocross #4 - Sunday
JUL 17 and 18 - Laurinburg Airport, NC
Kevin Allen, Christine Allen
(General Manager = Patrice Bousquet)
Saturday and Sunday - Points autocross #5 (two day event)
AUG 22 - Rockingham Dragway, NC
Kevin Hoff, Kevin Allen, Frank Catena
(General Manager = Shawn Whipple)
Sunday - Points autocross #6
SEP 18 - Old Sanford Airport, NC
Phil Wehman, Rob Lupella
(General Manager = Mike Whitney)
Saturday - Points autocross #7
OCT 16-17 - Laurinburg Airport, NC
Miles Beam and Graham Jagger
(General Manager = Scott Johnson)
Saturday - Event TBD, probably a school
Sunday - Points autocross #8
NOV 13 - Old Sanford Airport, NC
Phil Fausz, Matthew Thompson
(General Manager = Patrice Bousquet)
Saturday - Non-points Event (format TBD)
Reserve:
Stephen Westerfield, Michael Westerfield
FYI, here are some of the things that happen for an autocross for everyone's information:
EVENT CHAIRS
("responsible" for the following happening, can be delegated. Lots of help available!)
Verify bus transportation plans
Recruit volunteers for setup day
Design and setup course and grid/pits areas
Mark course
Set up corner worker stations
Set up novice and registration tables
Mark off areas for grid, pits, spectators, etc.
Create course maps
Put direction cones and event signs up
Organize event sponsors
Shirts, special classes, prizes (optional)
Set out loaner helmets
Set up PA
Set out jack boards if required
AUTOCROSS VPs
Contact sites to book dates / arrange payment
Arrange for insurance
Arrange transportation of bus
Sign and file insurance waivers
Collect insurance / site permission documents before event
Confirm staff attendance
Manage protest procedure
Order PJs
Restock paper numbers
Charge bus batteries
Replenish radio batteries
Check bus inventory and replenish before next event
Write autocross reports for the newsletter
Send pre-event email to the list of registered entrants
Order trophies and dash plaques, administer at event
Create / amend driver's meeting notes
Send event info to webmaster
GENERAL MANAGER (one VP per event)
Verify that all VP stuff gets done
Coordinate setup with event chairs for setup, responsibilities, event name
Assist with event setup
Ensure course layout safety
Make sure the "event chairs" list gets done
Assist with the driver's meeting
Act as point of contact during the event
PRESIDENT
Collect money and make deposit
Make sure everyone is doing their job and fill in when necessary
ALL
Clean up and organize bus after each event
_________________ Mike Whitney whit32@gmail.com, 919-454-5445 V10, V8, V8t, I6, I6, V6, F4t, I4, I4, I4, I4, I2, 1, 1
Last edited by MikeWhitney on Mon Dec 06, 2004 1:48 am, edited 6 times in total.
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